An emergency management plan (EMP) is required for each campus of the community language school which details how the school will prepare for and respond to emergency situations. EMPs may already be in existence for any premises which a community language school leases or occupies. The community language school should obtain a copy of the EMP and then update it to include names and details appropriate to the community language school. The community language school should also ensure that an area map and evacuation plan has been included.

As a minimum, the EMP must contain the following:

  1. names and contact numbers for individuals from the community language school with specific responsibilities in emergency situations;
  2. a detailed description of steps to be taken in a wide range of emergency situations in order to ensure the safety of students and staff;
  3. an area map which gives an aerial view of the campus and labels neighbouring streets, external evacuation routes from relevant school buildings, and an evacuation assembly area;
  4. an evacuation plan showing the internal evacuation routes from all classrooms used by the community language school, as well as the location of fire extinguishers, exits and the evacuation assembly area.


To assist community language schools to develop a new EMP (eg. where no EMP exists) a template has been created based on DET’s Emergency Management Planning documentation for government schools.

The template is available here: EMP Template for community language schools (DOC)

Sections in the template which need to be completed by the community language school are highlighted in yellow. The template also contains examples of appropriate area maps and evacuation plans.

ESAV is available to assist schools to develop an EMP as required.


Instructions for submission

Please supply a copy of the emergency management plan for each of the school’s campuses. Schools with only one campus should name the file “05_emergency.pdf”. Schools with multiple campuses should submit the EMPs as separate PDFs, i.e. “05_emergency1.pdf”, “05_emergency2.pdf”, etc.