Purpose of the program
The Department of Education and Training’s (the Department) Community Language Schools Funding Program provides annual funding to support accredited not-for-profit community language schools to deliver community language programs to Victorian school-aged students outside school hours.
For the purposes of this program, a community language is defined as a language used on a daily basis to communicate with family members, and within their own community, by members of a cultural or linguistic group resident in Victoria.
The Department’s Community Language Schools Funding Program has a robust accreditation process that ensures funded schools have the capacity to provide students with high-quality language programs that comply with the Department’s requirements and expectations.
These guidelines outline the process that new and existing community language schools must follow, and the documentation they must provide when applying for accreditation or re-accreditation with the Department.
Period of accreditation/re-accreditation
Accreditation or re-accreditation is usually granted for a period of three years. In 2018 all currently accredited community language schools are required to apply for re-accreditation for a three year period from 2019-2021.
IMPORTANT: All new community language schools seeking accreditation must submit an email expression of interest (EOI) with contact details to firstname.lastname@example.org before 31 May 2018 in order to be able to submit an application in this round. As this deadline has now passed, all new schools which did not submit an EOI by the due date are advised to apply in the next round (in 2019).
Community language schools that are granted accreditation or re-accreditation in 2018 will be eligible to apply for student per capita funding from 2019 -2021 under the Department’s Community Language Schools Funding Program, provided they meet the eligibility for per capita funding terms and conditions.
Applying for accreditation/re-accreditation
The process of applying for accreditation or re-accreditation involves the following steps:
- The community language school must determine that it meets the eligibility requirements to be able to apply for accreditation/re-accreditation (see Part B of this document);
- The community language school must prepare the required supporting documentation in the required format and manner (see Part C of this document).
- The community language school must complete the application form (note that the same form is to be completed regardless of whether the community language school is seeking accreditation for the first time, or is seeking re-accreditation);
- At least two members of the school (including the Principal) must have checked all documentation to ensure it is complete. Both members must then sign the application form to confirm this.
- The community language school must submit the completed and signed application, together with all supporting documentation via email to email@example.com by the due date (31 July 2018). Partially complete applications will not be processed.
Once an application for accreditation or re-accreditation has been submitted:
- The applicant school will receive acknowledgement in writing of receipt of the application.
- The application and supporting documentation will be checked for completeness and the applicant school may be contacted for further information.
It is the applicant school’s responsibility to ensure that the application is complete. It is also the applicant school’s responsibility to ensure that it responds efficiently to any requests for clarification or additional information.
Assistance with applications: Schools requiring assistance with preparing their application should contact the Ethnic Schools’ Association of Victoria (ESAV) at: firstname.lastname@example.org.
The Department will endeavour to notify applicant schools of the outcome of their application by 31 December 2018.